Graystone HOA Meeting
    August 16th, 2005

• Neil Seigfried opened the meeting

• Vic Bell, Neighborhood Association Coordinator for the City of Bixby, visited the meeting to discuss future allotments of Vision 2025 funds to Bixby neighborhoods.  There will be money granted, in the near future, for capital improvement and neighborhood beautification projects.   There will be an application process and other specific requirements for the funds which will be offered as matching grants. 

• Discussion of yard lamp posts arose.  Neil obtained remaining lights from Lindsay Perkins and has offered these first come, first serve to those that did not receive one with their lot or have a lot yet to be built upon. 

• Brent Rubis to call B&B Lighting to determine if the original lanterns are still available.  If not, another will be chosen for those needing to replace one.

• It was noted that the minimum set back requirements for lampposts is 25’ in Essex and Windsor and 35’ for Devonshire.

• Residents request that it be noted in the next newsletter for all homes to change the bulbs in their lampposts!

• Residents also request quick removal of trash bins from the curb after the trash is collected, and also to not put bins out too early the day before. 

• Jenny Brown and Brian Wellette were present from the HOA Management Co.  It was discussed that dues may need to be raised again to account for decreased income this year.  Excess funds in the budget were decreased when dues payment was delayed for 6 months to allow our payments to follow a calendar year.  Liens will be filed for those that have still not paid their HOA dues for this year. 

• Neighborhood maintenance costs for specific projects were discussed.  Brian Wellette reported on a bid to repaint the brick patterns on all the crosswalks, etc.  The project includes 15 areas and a total of around 3300 sq. ft.  The only company doing this type of painting is out of Wichita, KS.  Project can be completed in 2 days and paint will last 7-10 yrs.  Estimate for job is $8000.00.  Discussion of project ensued with mixed opinion from residents.

• Boxwood renovation/stamped concrete at the clock tower was again addressed.  New bids will need to be obtained, as the old ones are expired now.  It’s agreed upon that the soaker hoses need to be pulled out (not working anyway).  Discussed replacing mulch around the boxwoods with stone.  Some residents disagree with project even though was approved at a prior HOA meeting.  Continue to hold on project due to mixed support and lack of funds.

• Discussed problem of too many trash pick-up days in the neighborhood and the constant presence of trash bins at the curb.  Decided that Cheryl Tucker would contact Controlled Waste to see if they can offer the neighborhood backyard pickup for a consolidated fee.  Another resident will call Jerry’s Trash Service. 

• It is asked that Devonshire Board be asked 1-2 weeks prior to the newsletter printing to include their pertinent information.

• Neil makes plea for a resident with web-mastering skills to help with the Graystone website which is badly in need of updating.  Cheryl Tucker to ask college-age daughter with experience in this area if she would update 3-4 times a year.  It is decided that meeting minutes will be e-mailed to Mark Newton to post on the website for now.

• Neil requests that if you’re in charge of watering a common area to mark any defective sprinkler heads and contact Neil immediately

• It was suggested that Vic Bell be contacted regarding application for Vision 2025 monies.  It may be that they would match funds with our neighborhood for our various beautification projects.

• Lorraine Smith asks that it be noted in the next newsletter that there is to be no parking within 20’ of stop signs in the neighborhood.  Also, there is to be no parking on the main thorough-fare of 115^th street on either side due to blockage of emergency vehicles trying to get through.  Patrolling Bixby police can and will ticket for these violations. 

• The Board called for help with the Social Committee chair vacancies.  Lorraine Smith, Donna Jackson and Lillian Wetzold to contact Gail Hay and determine needs.

• The Board proposed 2 more Board positions to be filled immediately.  The first for a Vice President which would be a 2 yr. commitment to serve as President of the Board the following year.  The second position would be filled by the chairperson of the Landscape/Architecture Committees which would be combined. 

• Alan Hay was nominated for VP position and unanimously approved and applauded.  He accepted.

• Neil to contact current Landscape and Architect Committee members to determine a chairperson for the Board.

• Meeting adjourned at 9:00 PM.  Next meeting to be held Jan. or Feb 2006.